10 Commercial AC Maintenance Tips Every Business Owner in Royal Palm Beach Should Know

If you manage a business in Royal Palm Beach, Wellington, West Palm Beach, or anywhere in Palm Beach County, your commercial air conditioning system isn’t just about comfort — it’s about productivity, customer satisfaction, and cost control.

At Pro-Tech Air, we specialize in helping business owners keep their AC systems running smoothly, efficiently, and affordably all year round. Below are 10 key maintenance tips to prevent costly breakdowns, extend equipment lifespan, and keep your business environment cool and comfortable.

1. Check and Change Filters Regularly

Clean filters keep your system breathing. Dirty filters:

• Reduce airflow
  
  
  

• Make your unit work harder
  
  
  

• Increase energy use
  
  
  

• Compromise indoor air quality
  
  
  

Tip: Check filters monthly and change them every 1–3 months depending on traffic, dust, and equipment use.

2. Inspect Ductwork for Leaks

Leaky ducts mean wasted energy. Cooled air escapes before it reaches your offices or service areas.

Tip: Schedule regular inspections, especially if your space is large or if employees notice inconsistent temperatures. We can perform smoke or pressure tests to identify and seal hidden leaks.

3. Clean the Condenser Coils

Coils clogged with dust or debris make your system overheat or shut down.

Tip: Gently clean coils with a commercial coil cleaner and a soft brush. Keep vegetation and dirt away from the outdoor unit, especially in Loxahatchee or Lake Worth, where outdoor debris can pile up quickly.

4. Monitor and Maintain Refrigerant Levels

Low refrigerant leads to:

• Warm air from vents
  
  
  

• Frozen coils
  
  
  

• System strain
  
  
  

Tip: Look for signs of leaks (hissing sounds, low airflow, or ice buildup). Our team uses UV dye and electronic sensors to spot and repair leaks quickly — avoiding long-term damage.

5. Evaluate Thermostat Settings

Your thermostat controls efficiency and comfort. If it's off, everything suffers.

Tip: Calibrate your thermostat seasonally. Upgrade to a programmable or smart thermostat for better scheduling and energy savings — ideal for retail spaces, offices, or clinics with fixed hours.

6. Lubricate Moving Parts

Friction is the enemy of efficiency.

Tip: Lubricate all moving parts — fan motors, bearings, and belts — per the manufacturer’s guidelines. This reduces wear, prevents overheating, and extends equipment life.

7. Keep the Area Around the Unit Clear

Airflow is essential.

Tip: Keep 2–3 feet of clearance around your commercial unit. Sweep away leaves, trim back bushes, and clear any obstructions — especially in high-traffic or landscaping-heavy areas.

8. Test Capacitors and Contactors

These electrical components control major functions. If they fail, your entire system could shut down.

Tip: Have them tested annually with a multimeter. Our commercial HVAC service includes contact point testing and voltage diagnostics to catch issues before they cause damage.

9. Schedule Regular Professional Inspections

Even the most diligent DIY maintenance can’t replace the eye of a trained technician.

Tip: Book biannual commercial AC inspections — once before the summer rush and again before the cooler months. These visits catch small issues before they become major repairs.

10. Build a Preventative Maintenance Plan

A custom maintenance plan tailored to your business means:

• Fewer emergency repairs
  
  
  

• Predictable costs
  
  
  

• Peak system performance
  
  
  

• Longer equipment life
  
  
  

At Pro-Tech Air, we create flexible maintenance programs for restaurants, retail stores, clinics, warehouses, and more — each with tailored service intervals and reporting.

Why Maintenance Matters More for Businesses

Skipping maintenance might save a few bucks now — but you’ll pay more later. Regular AC care helps you:

• 💰 Cut energy costs by improving efficiency
  
  
  

• 🛠️ Avoid unexpected breakdowns that halt operations
  
  
  

• 🧼 Protect indoor air quality for staff and customers
  
  
  

• ⏳ Extend system life — delaying costly replacements
  
  
  

Plus, staying cool and consistent means fewer complaints and a more productive team.

Let Pro-Tech Air Keep Your Commercial AC Running Smoothly

We serve commercial clients across Royal Palm Beach, Wellington, Palm Beach Gardens, Westlake, Boca Raton, and beyond — delivering reliable service, honest pricing, and proactive support.

📞 Call Ed and the team at Pro-Tech Air today to schedule a free commercial AC maintenance consultation and get a custom plan that fits your building, budget, and business hours.

Frequently Asked Questions

Can I use any type of filter for my commercial AC unit?
No — always use filters recommended by the manufacturer. Choosing the wrong filter can affect airflow and cause damage.

How often should I inspect ductwork?
Every 1–2 years for most commercial spaces. High-use buildings or spaces with lots of dust may need more frequent checks.

Is it really necessary to clean condenser coils?
Absolutely. Dirty coils can raise your cooling costs by up to 30% and lead to breakdowns.

What are signs of low refrigerant?
Look for warm air, ice on the lines, or long cooling cycles. Call us if you notice any of these.

How often should I schedule professional inspections?
We recommend twice a year, plus filter changes and mini-checks in between if your usage is high.